Bellevue Botanical Garden


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Bellevue Botanical Garden Program Coordinator

Job Title

Bellevue Botanical Garden Program Coordinator

Job Qualifications

– Monitor BBG phones during business hours and serve as main point of contact for public. Monitor multiple e-mail inboxes and respond to Website inquiries. Provide excellent public service at all times.

– Coordinate BBG volunteer program, including following departmental protocol for recruitment, registration, screening, safety training and orientation, assigning to work group, scheduling, tracking, and recognition. Coordinate with IT to integrate volunteer access to technology as appropriate for the volunteer position. Report annual volunteer statistics to department.

– Schedule events, meeting rooms, photography requests, and other programming, and otherwise manage the Garden’s calendar to effectively plan for and support events, and avoid conflict in facility and parking capacity with potentially competing interests. Track facility use and participation by program area.

– Process permit requests.

– Process and track revenue from photography, facility use and other sources. Follow COB cash handling protocols.

– Coordinate support of meetings, classes and other programs and events. This may involve coordination with event chairs from partner group organizations, contractors, vendors, or other City staff.

– Create and/or fact check all press releases and other public announcements regarding the BBG; coordinate BBG publicity with Parks & Community Services PIO and partner group communications chairs; proactively monitor BBG presence on external websites .

– Coordinate and produce signage for special events, keep information kiosks current, and monitor supplies of brochures and other print material in the Visitor Center and at City Hall. Explore outreach/marketing opportunities.

– Provide administrative support to Garden Manager, including maintaining BBG SharePoint site; taking notes at Coordinating Committee and other meetings as assigned; and monitoring grant and other funding requests and acknowledgements.

– Create monthly reports on volunteers, events, and facility use.

– Other duties as assigned.


– Works under the general supervision of a Community Services Supervisor (BBG Garden Manager)
– May exercise supervision over temporary/seasonal employees, volunteers, or support staff, as assigned.

Education and Experience


– Graduation from an accredited four-year college or university with a degree in the social sciences, business or related field(s).
– Four or more years of progressively responsible related experience in volunteer management, human/social services, programming recreation activities or a related area.
– Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
– Occupational Blood Born Pathogens and Defensive Driving certifications preferred.
– Must pass a criminal background check prior to being hired.


– Proficiency in Word, Excel, Sharepoint, Volgistics, CLASS, and Outlook
– Knowledge of Maximo and Access desirable
– Skill in public speaking and customer service
– Ability to relate and work with a broad and varied population; ability to interpret and apply policies and procedures to ambiguous situations; ability to communicate effectively, both orally and in writing.


– The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
– Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. – — Vision abilities required by this job include close vision and the ability to adjust focus.
– The employee may be required to push, pull, lift and/or carry up to 40 pounds.
– The noise level in the work environment is usually moderately quiet.
– The employee must be able to remain focused in an inherently busy environment with frequent distractions and interruptions.

Position Application

Please apply on the City of Bellevue Job page :

The City of Bellevue supports workplace diversity and does not discriminate on the basis of race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status. Persons needing assistance in the application process may call the Human Resources Office, at 425-452-6838 or If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

For more information, call Nancy Kartes at 425-452-2749 or via email at . For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.